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Sample General Conditions for Hire
It is the responsibility of each group to ensure that campers understand and follow (Camp Fun) rules and procedures. Each group must have a competent leader in charge to liaise with Camp Fun staff. Camp Fun recommends a ratio of one leader to ten campers (1:10). The group leader is responsible for camper supervision at all times.
Camp Fun staff or their sub-contracted outdoor activity providers may instruct, lead, demonstrate or assist in an activity but the group leader is deemed to be responsible for overall group supervision, safety and first aid. Camp Fun will provide written procedures for the conduct of specialised outdoor activities.
DAILY DUTIES
Camp Fun is to be maintained in a clean condition by the campers. Catered groups are to provide duty groups to set and clear tables for each meal. Other daily cleaning duties may be required and will be specified by Camp Fun staff. Self-catered groups are responsible for cleaning and maintaining all areas in an hygienic manner.
DRINKING WATER
Rainwater tanks provide drinking water. All non-drinking water is placarded. For health and safety campers are requested to only drink from placarded water taps.
WHAT TO BRING:
Sleeping bag or blankets, bed linen, towel, toiletries, personal needs and torch.
ARRIVAL/DEPARTURE
Campers must not enter the camp prior to the allocated time and must not overstay the allocated departure time.
Camp Fun staff need to address the campers as soon as practicable after arrival. It is the responsibility of the group leader to assemble the campers at a mutually convenient time. If group dynamics do not permit this then it is the responsibility of the group leader to convey the safety briefing to the campers according to Camp Fun staff directions.
EMERGENCY PROCEDURES
(i) Procedures. Emergency procedure notices are posted throughout Camp Fun and campers should make themselves familiar with the arrangements.
(ii) Fire Fighting Equipment. Extinguishers, fire hoses and smoke detectors are vital and are located around the site. These should not be tampered with or removed.
iii) Fires. No fire or BBQ may be lit on the property without the consent of Camp Fun staff. Fire restriction notices and Total Fire Ban Days must be strictly observed.
PROPERTY
(i) Damage and loss. All breakages and losses to Camp Fun property or equipment are to be reported to Camp Fun staff. They will be invoiced to the group. Camp Fun takes no responsibility for the loss or damage to personal property. Campers are only permitted to access the buildings to which they have been allocated.
(ii) Parking. All vehicle parking is strictly at the owner's risk and only in designated car parks.
(iii) Speed restrictions. Speed restrictions apply and are strictly enforced.
(iv) The environment. Camp Fun is a Land for Wildlife and a sanctuary for flora and fauna. National Park rules apply. No camper is permitted to bring firearms, animals or pets onto the property or to disturb the natural environment. Care and commonsense should be taken when approaching Camp Fun animals. Garbage and recyclable materials are to be placed in designated areas.
(v) Smoke free environment. All buildings at Camp Fun are designated smoke free zones.
(vi) Alcohol. May only be consumed with approval prior to arrival at the campsite.
(vii) Out of bounds areas.
All paddocks, gates, workshops, sheds, residences, surrounding property and creek are 'out of bounds’. Other areas including work sites, specialised activities (ropes courses, flying fox, obstacle & initiative courses, giant swing and activity dam) are 'out of bounds' as directed by Camp Fun staff. These activities can only accessed with the prior approval of Camp Fun staff and under adult supervision.
TELEPHONE
(i) Emergency calls. Camp Fun staff are to be informed of any calls for emergency services and will make the business telephone available for such calls.
(ii) Private calls. A telephone is available. Campers can be contacted on 01 2345 6789
FIRST AID
First aid is the responsibility of campers. Campers must provide their own first aid equipment and trained staff.
PROGRAMS
Programs and activities are only available with approval prior to arrival at Camp Fun. The following specialised activities are available at Camp Fun: low and high ropes courses; flying fox; initiative and trust activities; giant swing; obstacle course; rock climbing and abseiling; archery and bushwalking. The flying fox, high ropes, giant swing and rock climbing/abseiling are only available with Camp Fun supervision. It is the responsibility of the camp hirer to provide adequately trained, experienced or skilled leaders for the other activities undertaken. Camp Fun reserves the right to withdraw equipment or access to activities should the camper group not provide suitably trained, qualified or experienced activity leaders, or be found abusing equipment. When Camp Fun staff, including sub-contracted activity providers, demonstrate, lead or instruct an activity they will take responsibility for the technical skills and related safety of campers. Group leaders are responsible for the supervision and behaviour of campers at the activity, to and from the activity, for those campers awaiting their turn and 1st aid.
No specialised activities are to be undertaken without the prior approval of Camp Fun staff.
GROUP LEADERS
It is the group leader’s responsibility to ensure that:

• Campers under 18 years of age have appropriate parent/guardian consent to attend the camp
• Each camper has completed a health/medical record sheet
  
• The campsite’s illness and injury register is filled out for all such incidents
  
• The Campsite is provided with a written list of camper names
• All day visiting members of the group are advised of the campsite’s safety briefing and ‘general conditions of hire’
• Safety issues associated with self led off-site excursions are identified and the necessary precautions taken
  
• Campers adhere to Sun safety strategies
  
• Bedwetters, sleepwalkers & camper under 6 should not sleep on top bunks
  
• Camp Fun activity staff are advised of camper medical conditions or behaviour that may arise and may place the campers or others at risk.

TERMINATING THE OCCUPANCY
Camp Fun reserves the right to terminate the occupancy without notice for breach of the General Conditions for Hire. Camp Fun staff are empowered to take action as deemed necessary for the proper conduct of the camp.
MINIMUM NUMBERS
A minimum charge exists for the hire of the Camp Fun. Please refer to the Camp Fun ‘Booking Form and Hire Agreement’.
BEHAVIOUR
Care and commonsense should be taken in all buildings. Group leaders are asked to remind campers to respect each other, others personal property and the environment. All noise should cease by 11.00 p.m.
Food and drink may only be consumed in the dining room, BBQ shelter areas or out of doors.
The staff at Camp Fun take pride in presenting the facilities and grounds in an aesthetic, clean, safe and hygienic manner and we welcome your feedback for further improvements